Imperial is seeking a professional, self-motivated Executive Assistant to serve as a high-impact partner to the CEO, operating at the center of executive operations and cross-functional alignment. This role is both a strategic gatekeeper and trusted liaison—responsible for optimizing executive time, driving leadership and Board-level cadence, coordinating complex travel and meeting logistics, and producing executive-ready communications and materials. The ideal candidate is strategic, highly confidential, detail-oriented, calm under pressure, and brings an “all-in” attitude with the ability to work seamlessly across a diverse team. 

Salary: $65,000 - $75,000
Full Time 
Location: Onsite – St. Louis  (3 days/week) + Bourbon, MO (2 days/week) 

What You’ll be Doing 

Executive Calendar & Strategic Time Management 

• Strategically manage a complex, high-volume CEO calendar, aligning scheduling decisions with business priorities and maximizing executive effectiveness 
• Exercise strong judgment in protecting focus time, sequencing priorities, anticipating conflicts, and proactively resolving scheduling challenges 
• Leverage advanced Microsoft 365 expertise (Outlook, Teams, SharePoint, PowerPoint) to streamline communication, workflow, and executive organization 

Executive Meetings & Operational Cadence 

• Lead end-to-end coordination of executive meetings across onsite and virtual settings, directing logistics including catering, travel, accommodations, ground transportation, and host communications 
• Facilitate weekly and monthly business review meetings by distributing templates and pre-work, ensuring leadership readiness, capturing action items, and reinforcing accountability 
• Prepare detailed agendas and accurate meeting minutes; track decisions, deadlines, and follow-ups to ensure execution and alignment 

Board & Strategic Planning Support 

• Drive preparation and quality control of materials for quarterly Board meetings, strategic planning sessions, and companywide communications 
• Produce executive-ready presentations, reports, memoranda, organizational charts, agendas, and briefing materials under tight deadlines 
• Coordinate Board logistics and support post-meeting follow-up execution to maintain momentum and accountability 

Travel & Expense Management 

• Plan and execute all aspects of CEO travel planning, adapting quickly to last-minute changes and shifting priorities 
• Oversee executive expense reporting and corporate credit card reconciliation, ensuring accuracy, policy compliance, and timely submission 
• Administer company rental car policies and hotel partnerships, promoting compliance and seamless coordination across teams 

Cross-Functional Liaison & Special Projects 

• Function as a trusted liaison between the CEO and internal/external stakeholders, demonstrating professionalism, discretion, and strong relationship management 
• Provide steady, high-level support in a fast-paced environment requiring flexibility, responsiveness, and occasional extended hours 
• Contribute to cross-functional initiatives and special projects aligned with evolving organizational priorities 

What We Need 

• 5+ years of high-level Executive Assistant experience supporting an executive leader (required) 
• Associates degree or equivalent (required); business degree preferred 
• Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint) and strong working knowledge of Excel/Word 
• Extremely high attention to detail and strong quality-check habits (documents, presentations, data accuracy) 
• Excellent written and verbal communication skills with strong professionalism and poise 
• High level of confidentiality and discretion (required) 
• Strong time management, prioritization, initiative, accountability, and sound judgment in a demanding environment 
• Strong relationship-building skills and ability to adapt to a diverse team 
• Prior marketing and/or financial background (plus) 
• Manufacturing experience, preferably apparel/textile industry (plus) 

What Success Looks Like 

• The CEO’s time is optimized and aligned to strategic priorities 
• Leadership meetings are organized, productive, and action-oriented with clear follow-through 
• Board materials are polished, accurate, and delivered without last-minute fire drills 
• Communication across teams is clear, timely, and well-coordinated 
• Details are handled proactively before they become problems 

Benefits 

• Free Hats
  
• 401K with company match
  
• Health care (medical, dental, vision)
  
• Employee Assistance Program
  
• PTO (vacation, personal days, 9 company holidays)
  
• Opportunities for continuing education
  
• Employee product discounts 

To apply, please click “apply” or reach out for additional information! We look forward to meeting with you. 

Company Overview 

Since 1916, Imperial has epitomized luxury, authenticity, and individuality by crafting premium headwear, apparel, and accessories with an unwavering dedication to quality and detail. Our team is committed to excellence–serving customers in golf, retail, corporate, and destination/leisure markets. We are available in the top resorts, golf courses, national sporting events, and retail locations nationwide. As the #1 headwear brand* in the golf market and an entrusted licensing partner for companies including Nike, Adidas, and Peter Millar–Imperial is leading the industry in decorative apparel.

*Voted by the Association of Golf Merchandisers (AGM) and reported by Golf Datatech 

Our Mission: We create and deliver innovative, and premium quality products with unmatched speed and exceptional service. 

Imperial is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds.